Garfield Re-2 Policies

Security for district buildings and grounds (during regular school hours as well as non-school hours) contributes to the well-being and safety of students and staff as well as to that of the sites themselves. For safety and security purposes, access to school buildings, whether by students, staff members, or visitors, shall be limited as deemed appropriate for each school building.

 

Each school building shall be inspected annually to address the removal of hazards and vandalism and any other barriers to safety and supervision.

 

During regular school hours, flow of traffic into and out of buildings shall be closely monitored and limited to certain doors.  Access to school buildings and grounds outside of regular school hours shall be limited to district personnel whose work requires it and to sponsors of approved student activities.

 

An adequate key control system shall be established, which shall limit access to buildings to authorized district personnel and shall safeguard against entrance to buildings by persons unauthorized to have keys.

 

"Security" means not only keeping buildings locked and secure but also providing protection against physical hazards and acts of violence.  It also includes having available floor plans of buildings and site plans showing campus boundaries and access points.  The Board requires and encourages close cooperation with local police, fire, and sheriff's departments, and insurance company inspectors.

 

Alarm systems and other devices that protect buildings against illegal entry and vandalism shall be installed where appropriate.  Employment of security personnel may be approved by the Board in situations where special risks are involved.

 

This policy is to provide a guideline for the use and control of the district's keys and electronic fobs. Access control is every staff member’s responsibility. Effective access control helps ensure that the district's facilities are safe for staff, students, and the community.  

 

Access Requests – All key requests must be authorized by the building Principal and/or Director responsible for the area (I.E., food service). Principals may designate an Assistant Principal / Deans / Secretary to make physical key requests.

 

Signers Only users assigned the key/fob can receive the keys.

 

Key/Fob Audits –To ensure key accountability, key/fob audits will be done randomly.

 

Fobs –Fobs are to be considered as keys; if lost, the building is still at risk. When a staff member transfers or leaves, the principal/key control office must clear the fob. (Fob numbers are grouped by building)

 

Master Keys – One Master key will be issued to the following staff: Building Principals, Assistant Principals/Deans, Secretaries, Custodial Staff, and one other staff member (AD, etc.) in facilities that don’t have AP/Dean. And building security staff as needed.

 

Substitute and Student Teacher Keys– Building staff and administration will open appropriate doors for temporary/substitute employees; no sign-out keys will be issued.

 

Extra Keys/Fobs – No additional/extra keys will be issued for sign out.

 

Key/Fob Returns – All employees leaving the district are required to clear the keys with the building principal or the key control office.  If the school fails to clear the departing staff member, the school is responsible for replacement costs; the district may withhold a staff member's final check until the keys are returned. Staff members transferring to other facilities within the district shall clear their keys with the building principal or the key control office.  Staff changing rooms within a building are required to return keys, and will be issued new ones through the building principal and key control office via the work order system. 

 

Loaning of Keys/Fobs – Loaning of keys/fobs constitutes a security risk. The signer is responsible for all consequences associated with the misuse of said keys and will be reported to the district.  This includes opening doors for groups to use an area that is not authorized for access. 

 

Lost Keys/Fobs – If keys/fobs are lost or stolen, the staff member must report the missing keys to the building administrator and the district key control office within 24 hours and make every attempt to locate them. Due to the magnitude of the risk, if they are not found within five working days, they will be replaced at the cost of the responsible party. Lost/unsecured (lying around) keys shall be confiscated and turned in to the building principal or the key control office.  If a key/fob is stolen, a police report must be filed. If, at the end of the school year, the keys are returned/found, one-half the cost will be refunded to the staff member. 

 

The following fee structure applies to all lost keys by staff members.  Non-staff members pay full cost of replacement.

 

Level 1 * $3.50 Loss of key and/or fob.

Loaning of keys and/or fob to another staff member or 

Non-staff member.

 

Level 2 *Actual cost of re-keying area.

 

*This is a per key charge for a maximum of $ 500.00_. 

 

Summertime – Personnel not required to work during the summer break must turn in all keys/fobs.  The building principal or the key control office must authorize exceptions and will submit a list of staff retaining keys.

 

Key Reproduction – All keys are to be made by the district maintenance staff. No keys shall be made by outside entities.  Unauthorized keys will be confiscated and reported to the District.

 

Room Numbers – All keys are numbered to the building blueprints and shall not be changed/altered.

 

Outside Users- due to the Facilities Use Policy, outside users don’t need to be issued keys.

 

Payments – Payment shall be made in a timely manner unless other arrangements or a payment schedule is made. 

 

Adopted: Oct 5, 2006

Revised: September 13, 2011

Revised: December 12, 2017

Revised: November 13, 2018

 

LEGAL REFS.: C.R.S. 18-9-112 (definition of loitering)

C.R.S. 18-9-117 (unlawful conduct on public property)

C.R.S. 22-32-109.1 (5) (Board must adopt safety and security policy)

 

Garfield School District No. Re-2, Rifle, Colorado